INTEGRATIONS · EXPERTINI ATS

Migrate from Greenhouse

Moving off Greenhouse? Bring your jobs, your candidates, and your live pipeline — including which stage every application was at — across in one structured upload.

3 min leestijd · Bijgewerkt juli 2026 · Expertini Editorial

Greenhouse is a capable enterprise ATS, and teams that leave it usually do so over cost and complexity, not capability. What keeps them from moving is the data: years of jobs, thousands of sourced candidates, and — the part every migration tool ignores — the live funnel, who is at phone screen, who is at offer. Expertini's Third-Party ATS Import moves all three: jobs arrive as reviewable drafts, candidates join a searchable talent pool, and applications re-attach each candidate to their job at the stage they were at, with common Greenhouse stage names mapped onto your pipeline automatically.

The migration is self-serve and honest about what it is: Greenhouse lets you export your own data (it's your legal right), you reshape that export to our documented JSON sample — a spreadsheet exercise or a ten-minute script — and upload. No migration consultants, no per-record fees, no quarter-long project plan. Greenhouse is a trademark of its owner; this page describes moving your own data out of your own account, which no vendor can gatekeep.

Van welk systeem stapt u over?

Typ om te zoeken — het selecteren van een leverancier opent de speciale migratiehandleiding ervoor. Elk pad leidt naar dezelfde importfunctie, met dezelfde eerlijke batchlimieten en regels voor ontdubbeling.

Afhankelijkheidskaart — wat er precies wordt geïmporteerd

Jobstitle, description, location, type, category, salary, experience & education levels — arrive as DRAFTS, nothing goes live by accident

Candidatesname, email, phone, title, location, skills, notes — into the talent pool, deduplicated by email

Applicationscandidate_email + job_external_id + stage + applied_at — rebuilds your funnel; foreign stage names ("phone screen", "offered", "onsite"…) map automatically, unrecognised ones land in Applied

Batch limits500 jobs and 2,000 candidates per upload — split bigger exports; duplicates are skipped, so overlapping batches are safe

CVsdon't travel through JSON — imported candidates carry their profile text; CVs can be added to records any time

Interface-blauwdruk

Structureel schema van de interface — panelen, hiërarchie en interactiemogelijkheden. Een contract, geen screenshot.

Uw huidige ATS

CSV- / JSON- / API-export

Instellingen → Gegevensexport, of vraag ondersteuning — de gegevens zijn juridisch van u.

→

Het voorbeeld-JSON-contract

jobs[]candidates[]applications[]

Veldnamen moeten exact overeenkomen met het voorbeeld; al het overige wordt genegeerd. Pas het aan met een spreadsheet, een klein script of een intelligente assistent: “converteer naar dit formaat”.

→

Binnen Expertini ATS

vacatures → concepten kandidaten → talentpool sollicitaties → funnel, fasen toegewezen

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Fig. 1 — het migratieproces: exporteren vanuit uw huidige systeem, omvormen naar het JSON-voorbeeldcontract, importeren met ontdubbeling en automatische fasekoppeling.

Interactiestroom — statussen, validaties, feedback

Elke onderstaande status wordt aan de serverzijde afgedwongen; de interface rapporteert deze alleen en bepaalt deze niet.

Export from GreenhouseCSV/JSON/API export — usually Settings → Data export, or ask support; the data is legally yours

Reshape to the sample JSONspreadsheet save-as-JSON, a small script, or paste both files into an AI assistant: "convert to this format"

Upload & validatefield names must match the sample; anything extra is ignored, errors are named

Dedupe + stage mappingcandidates matched by email; foreign stage names map onto your pipeline automatically

Working pipelinejobs as drafts, talent pool populated, funnel rebuilt — review, then publish

Over the batch cap → split the file; overlapping batches are safe because duplicates skipUnknown stage name → lands in Applied, never lostField name mismatch → named validation error; nothing partial importsJobs import as drafts — nothing is published without your clickCVs can't ride in JSON — attach them to imported records afterwards

Fig. 2 — interactiestroom: marineblauw = statussen, goud = door de server afgedwongen poorten, groen = bevestigde resultaten; tags tonen de randgevallen en hun feedback.

01What comes across, piece by piece

Jobs: title, description, location, employment type, salary data, experience and education levels — landing as drafts so nothing goes live before you review it. Candidates: name, email, phone, title, location, skills, and notes, deduplicated by email into the talent pool where CV parsing and search make them findable again. Applications: the funnel itself — candidate, job, stage, and application date — so your pipeline view on day one in Expertini looks like your pipeline view on the last day in Greenhouse, not an empty board.

02How stage names translate

Greenhouse workspaces name stages freely — "Phone Screen", "Onsite", "Offer", "Take-Home". The importer maps roughly forty common stage vocabularies onto Expertini's pipeline stages automatically (phone screen → screening, onsite → interview, offered → offer, and so on), and anything unrecognised lands safely in Applied rather than failing the row. You can move any application afterwards — the point is that nobody starts from zero.

03How to run it, step by step

One: export from Greenhouse — jobs and candidates via its own export tools or a data request. Two: download our sample JSON from the import page and reshape your export to match it; the sample shows all three arrays (jobs, candidates, applications) with every field named. Three: upload. You get a per-row report — imported, duplicate, invalid, and why — and re-uploading never creates duplicates, so batching a large migration is safe. Most teams finish in an afternoon.

04After the move

Imported candidates flow into the same candidate database as new applicants — searchable, taggable, scoreable with resume scoring against your open roles. Publishing your reviewed draft jobs distributes them across Expertini's network at no per-posting fee, and your team picks up the funnel exactly where Greenhouse left off.

Veelgestelde vragen

Can I really export my data from Greenhouse?⌄

Yes — your data is yours, and Greenhouse provides export paths. If your plan gates a full export, their support must still hand over your data; the reshape-to-JSON step is the same either way.

Does the funnel really come across?⌄

Yes — the applications array links each candidate (by email) to a job (by your old system's job id) at a stage, and stage names map onto Expertini's pipeline automatically. Unrecognised names land in Applied rather than erroring.

What about CVs?⌄

CV files can't travel through JSON, but candidates arrive with their profile text, and CVs can be attached any time — including in bulk from a Dropbox or OneDrive folder via the cloud CV import.

What does the migration cost?⌄

Nothing beyond the subscription — the importer is included on every plan, with no per-record fees. See pricing.

In één oogopslag

Jobs, candidates, AND the live funnel — stages preserved
Greenhouse stage names auto-mapped onto your pipeline
Jobs arrive as drafts — nothing publishes without review
Candidates deduplicated by email into a searchable talent pool
Per-row import report; re-uploads never duplicate
Self-serve, one afternoon, no migration fees

Aanbevolen literatuur

Third-Party ATS ImportMove from Zoho Recruit, Greenhouse, Workable, Lever, iCIMS, JazzHR, Breezy, Manatal, Ceipal, or any other system — jobs, candidates, AND your live funnel, in one structured JSON upload. Migrate from WorkableLeaving Workable? Move jobs, candidates, and your live hiring funnel into Expertini in one upload — stages mapped, duplicates impossible, nothing published without review. Data ExportDownload everything your organisation owns as one structured JSON file, any time. No lock-in.

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